< Back to Thought Leadership

Is Your (construction) Software Working For You?

Many start-up contractors buy inexpensive and easy-to-use software to provide the information they need to meet their accounting and tax requirements. Unfortunately, they often do not consider that they should be looking for software that can give them information to manage their construction projects as well.

Many contractors utilize the same software they started with, only getting the required annual upgrade to update their payroll tax tables.  If you have been using the same software for more than 10 years, are you getting the most out of your software?

For instance:

    1. Does your software allow you to dual-date invoices (the invoice date and posting date separately tracked)?
    2. Can you produce an integrated schedule of your work-in-process, or allocate your equipment costs or overhead to your construction projects with ease?
    3. Can you print AIA forms or certified payroll reports from your system?
    4. Can you email your invoices to your customers for a faster and more direct means of getting paid?
    5. Can you easily tie out your job cost to your general ledger?
    6. Can you access your system from multiple platforms?
    7. Can you attach jpg pictures or pdf copies of invoices so information is at your fingertips at all times?
    8. Does your estimating software interface with your construction accounting software?
    9. Can your employees enter their hours on a tablet, which are then approved in an electronic format, and transferred to your software, or do you have an administrative employee keying in the hours from manual time sheets?
    10. Can you track customer change orders or the insurance certificates of your subcontractors in your software?
    11. Are you having to manually perform functions outside of your software

• Are you using a software that doesn’t necessarily support your company’s needs, or one that has a technical “support” team that doesn’t respond in a timely manner?

Technology has improved multi-fold in recent years. Have you improved your software, or if your system has some or all of these capabilities, are you using them? It is estimated that contractors utilize only 50% of the features available in their construction software.

No one software can suit every contractor. What works for a $500 million contractor may be overkill for a $5-10 million contractor. But, what is clear is that information obtained from properly implemented construction software can provide much more in benefits than in cost.  Knowledge is power. Perhaps now is the time to evaluate what your system can and can’t do for you. As competitive as the construction market can be, can you afford not to?

If you have questions or would like to talk about software options that are best for your company’s needs, please contact Pam Swartout at pswartout@blueandco.com.

 

Tax Reform Resource Center

Blue & Co.,LLC - Read more in our Hot Topic Archive! Click Here. Like what you read? Subscribe to our newsletter. Click Here.

 

Related Articles

Tax Benefits for Donating Appreciated Stock

Tax Benefits for Donating Appreciated Stock

Many taxpayers have utilized charitable deductions to help minimize their tax liability.  As long as you itemize and your gift qualifies, you can claim a charitable deduction. But did you know that you can enjoy an additional tax benefit if you donate long-term appreciated stock instead of cash? 2 Benefits from 1 Gift Appreciated publicly […]

Learn More
Research credit will apply to more taxpayers thanks to the TCJA

Research Credit Will Apply to More Taxpayers Thanks to the TCJA

Prior to the new tax law, many taxpayers were limited in their ability to utilize federal tax credits associated with the Research & Experimentation Tax Credit. The Tax Cuts and Jobs Act (TCJA) didn’t change the federal tax credit for “increasing research activities,” but several TCJA provisions have an indirect impact on the credit. As […]

Learn More
New Tax Provisions to Reduce Your Tax Bill in 2018

New Tax Provisions to Reduce Your Tax Bill in 2018

The Tax Cuts and Jobs Act (TCJA) created more than 100 new tax provisions, which may help to reduce your tax burden in the coming year.  These new, along with some of the surviving, provisions create a wealth of year-end planning opportunities. Choose the Right Approach to Deductions Many taxpayers who’ve traditionally itemized their deductions […]

Learn More